I want to write polite mail for applying leaves. As of now I have written this, I am going wrong please correct me or suggest better way to do that

Subject: Apply Leave.
Hi sir, I am writing this to let you know that I need leaves from Dec 7, Dec 15, 2019. I will come office to Dec 16. If any issue please call me. Thank you.

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    Hi Arvindraja! Welcome to Writing.SE! I'm afraid your question is off topic for us: we do not critique individual pieces of writing, but focus on general writing technique, including styles, tropes etc. You can find out more on our tour and help center pages. I see English is not your first language. But you need to communicate with your boss in English? English Language Learners might be able to help you, but you would need to see what exactly is or isn't on topic for them. Nov 9 '18 at 15:03
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    Just out of curiosity - is leaves (as in "leave of absence") a typical word in British English? In American English, I just could not think past "tree leaves".
    – Alexander
    Nov 9 '18 at 17:47
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    Hello, this is off topic but I will just say that, in American English at least, you would say "I need a leave of absence." While a "request" or "application" for leave is grammatically correct, you would only use it if the boss can say no to you. It sounds like you're telling your boss and not asking for permission. Nov 9 '18 at 19:50
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    @Arvindraja The plural phrase is leaves of absence. Nov 10 '18 at 6:51
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    @Arvindraja You normally add of absence, yes. But you can also simply ask for time off or to take vacation (if you have the latter available). The only time I'd expect to hear just leave would be in the military—although I'm only going by books, movies, and news when I say that, not from personal experience. Nov 10 '18 at 6:58

We are not supposed to critique or suggest, but this could be important, so here goes:

‘Hi’ is informal. The more appropriate form in this situation is ‘dear sir’ or just ‘sir’.

‘Dear sir, I wish to apply for leave from December 7th to December 15 for (insert reason here). If this causes any issues, please call me at (insert number).

Thank you.

You could even thank him for his time and consideration. I tend to add those myself.

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    "Dear Mr. [surname]" is fairly standard as an opening. Nov 9 '18 at 15:22
  • As a non english speaker: is "Dear sir" in use? It sounds strange to me, but who knows. Nov 9 '18 at 16:46
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    @Liquid "Dear Sir" is very common in American business, nobody thinks it is unusual. Unless your boss is a female; then I think most people would use "Dear Ms. Jones". For equality's sake, I'd use "Dear Mr. Jones" for a male superior.
    – Amadeus
    Nov 9 '18 at 16:51
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    @Amadues Thanks for pointing that out for me. Nov 9 '18 at 17:56
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    @Liquid I worked in a business environment for quite some time. I never once encountered "Dear Sir." It sounds quite strange. I didn't even encounter "Dear" in any internal business correspondence. It was always Mr. or Ms. (or Mrs. if you knew the woman was married) followed by the last name. If you were on a first name basis, then the first name was used. If I were writing to my manager, I would certainly never use "Dear Sir." Nov 10 '18 at 6:49

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