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I hope this is the appropriate forum (and tags).

I have a book written in MS Word (2007) ... with probably 250 endnotes. Every time I create an endnote, MS Word:

  • automatically uses the internal "End Note Reference" style ...
  • which first inserts a superscript number at the citation point in the text,
  • then zips me down to the endnotes area where it inserts the same superscript end note number, and then allows me to enter in the citation text in whatever style I want (I use "footnote base")

Here's my problem: The end note numbers don't quite format the way I want (in the end notes section). I want the numbers to be normal-case (not superscript) and have and then indent before the citation text.

But MS Word makes the end note number the same style (ie... if I change the style to a non-superscript, then inside the text of the book, the end note numbers won't be "super" to the text.

I wish I could describe this better.

Any suggestions?

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    How is this book going to be published and distributed? If it's going to be laid out by someone else, the superscripts and such won't matter. Your layout person can fix that. – Lauren Ipsum Mar 27 '17 at 19:09
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    Should this have the academic-writing tag? – Neil Fein Mar 27 '17 at 19:29
  • Yes, should have academic-writing tag. The requested format is the one preferred by the Chicago Manual of Style. – user23046 Mar 28 '17 at 0:25
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    Based on the number of end notes, this is probably an academic work... but I asked because CMOS is also used for business writing, non-fiction books, even novels. – Neil Fein Mar 28 '17 at 0:38
  • No. It's not an academic work (lots of assumptions up there). It's a business book - a very typical 65k word business book, and the number of notes are not that unusual for this kind of book. Feel free to categorize this where-ever you want though. – CJ Cornell Mar 28 '17 at 13:38
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I don't have Word 2007 but you could try what works with 2010. Highlight the number in the end note. Right click it. Select 'Style' and then choose the style you want or modify the existing one. I chose a different style, but one that has the numbers as normal case and this didn't change the in-text reference size.

Edit: My wife, who is an academic and deals with this sort of thing often, said she just selects all the endnotes at one time and changes the font size so the numbers are are the same size as the text.

|improve this answer
  • yes, this works - requiring me to change all 250 endnotes ... not really a solution. Also - this doesn't really address the problem since MS word will create all new endnotes in the internal style. The issue is that there are NOT two different styles used (internally) when MS word generates the superscript inside the text and the actual end note – CJ Cornell Mar 28 '17 at 13:34
  • Then do a find and replace style. This will replace every item of a particular style with another style. – S. Mitchell Mar 28 '17 at 15:49
  • Nope. Since the style inside the Text (the superscript) is the SAME style as the endnote (at the end of the book) - I'd be replacing everything... I just want a different style for the endnote numbers – CJ Cornell Mar 28 '17 at 15:58
  • Can't you do 'Find next' and skip the style inside the text? Alternatively, just change the style in the endnotes using Ctrl - Y to repeat the change. 250 isn't that many. I've made bigger manual changes. – S. Mitchell Mar 28 '17 at 17:29

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